ECM Eases the Struggle with Managing Information

| 22 July 2018

If you break down the ways that every business operates, you will realise that it is all based on flows of information and content. We rely on data and information to make sales, pay bills, hire and onboard employees, manage their records and so much more. For as long as we can remember, businesses have operated on the same basic manual paper-laden processes which are now being challenged with new technology and regulations.

Effectively everything is becoming technology based and the amount of information that businesses are producing is growing rapidly. We are inundated with information of all types on a daily basis. Employees are having a hard time finding documents and information which they need in order to do their job effectively and some companies are paying more than they realise, to maintain their outdated business processes. More importantly, it is costing them valuable employee time and energy that could be used elsewhere.

So what can be done to address the elephant in the room?

The realisation of information chaos is still relatively new to some companies,  however, below are some ways to address these issues:

  • First, focus on the automation of your most manual business processes – accounts payable and human resources are usually perfect places to start.
  • Map out those processes and focus on replicating the manual steps electronically.
  • Encourage employees and clients to submit information in digital formats.
  • Educate senior executives on Enterprise Content Management(ECM) software solutions that will serve as automation and repository tools.
  • Focus on the sizeable return on investment (ROI) that ECM brings - most companies realise their full investment within the first 12-18 months.

The beauty of Konica Minolta’s ECM solutions is that they can integrate seamlessly with any ERP or line of business system. You can link content directly to screens on your ERP, therefore employees never need leave ERP.  In fact, they may not even know that they are using a different solution – at times they believe it is a new feature which has been added to the existing ERP – it is seamless.  This really helps with user adoption and makes it a very easy transition.

Konica Minolta strives to educate people on how these solutions can revolutionise their business and ultimately cut costs and save on time. This is the direction our society is moving in and we want to make sure no one is left behind.

About Konica Minolta Business Solutions Europe


Konica Minolta Business Solutions Europe GmbH, based in Langenhagen, Germany, is a wholly owned subsidiary of Konica Minolta Inc., Tokyo, Japan. Konica Minolta enables its clients to champion the digital era: with its unique imaging expertise and data processing capabilities, Konica Minolta creates relevant solutions for its customers and solves issues faced by society. As a provider of comprehensive IT services, Konica Minolta delivers consultancy and services to optimise business processes with workflow automation. The company further offers its customers solutions and managed services in the field of IT infrastructure and IT security as well as cloud environments. With regard to its office printing solutions, "IDC MarketScape: Worldwide Print Transformation 2020 Vendor Assessment" stated that Konica Minolta is "recognised globally as a leader in print transformation". As a strong partner for the professional printing market, Konica Minolta offers business consulting, state-of-the-art technology and software and has established itself as the production printing market leader for more than a decade in Europe (InfoSource). Its Business Innovation Centre in London and four R & D laboratories in Europe enable Konica Minolta to bring innovation forward by collaborating with its customers as well as academic, industrial and entrepreneurial partners. For its innovative service approach that complements their devices perfectly, Konica Minolta was awarded the prestigious ‘"Buyers Lab PaceSetter Award for Serviceability and Support 2020/2021" by Keypoint Intelligence. Konica Minolta Business Solutions Europe is represented by subsidiaries and distributors in more than 80 countries in Europe, Central Asia, the Middle East and Africa. With approximately 10,000 employees (as of April 2020), Konica Minolta Europe earned net sales of over 2.34 billion in financial year 2019/2020.


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