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Intelligent Information Management
In today’s competitive business climate, the key is to identify the data that is useful so that we can make informed decisions based on accurate, up-to-date information. By deploying an intelligent information management system, organisations can benefit from the quality, integrity and accuracy of their most critical information that are easier to find and utilise. Information management can also be used as a means of controlling risk and ensuring compliance, enabling consistent workflows and operating procedures, and harmonising processes. KM-Files intelligent information management solutions are disrupting the market of Content Services Platforms with a fundamentally new and unique approach that eliminates information silos by providing quick and easy access to the right data and content from any business system and device.
KM-Files has built-in content and process management capabilities. Organise, manage, and track every document, process, and task with ease.
KM-Files’ built in workflow engine also supports work efficiency. It can be used to describe and automate certain processes within the organisation to ensure consistency. For instance, with automated workflows, an invoice progresses through the approval process automatically – in accordance with a predefined procedure from one approver to the next, without any manual work involved.
Thanks to features enabling mobile use one common version of any content is accessible on all devices. A native mobile app also reduces the use of external file sharing applications and minimises risks.
Experience true Enterprise Search to find and edit documents and information across all of your systems immediately – even on your mobile device. Access and edit a project plan in your network folders, view agreements in SharePoint or see everything related to a customer in Salesforce without having to migrate anything. KM-Files applies artificial intelligence to classify and organise everything based on what it is and present related information in context so you never have to remember where it’s saved or which version is the right one.
A Metadata-driven system
Metadata is data about data — information attached to a file or document, the purpose of which is to define, describe and classify that file or document. KM-Files organises all information across systems and repositories to make information easy to find and to enable each user to search for information in the way that is most intuitive to them as an individual.
KM-Files deployment is simplified as much as possible. The system can be implemented in phases, if required, to ensure that the process does not become a massive IT project for the organization right from the get-go.
KM-Files can be on-premise, cloud-based or a hybrid of those two. The popularity of cloud services today is based on ease of use: the latest versions of software are available immediately, updates take place automatically, and using a mobile application of the platform is simple and easy. Sometimes organizations are required to store certain types of data on-premise — either for compliance or security reasons. A hybrid approach enables them to combine the reliability of on-premise with the flexibility of the cloud.
It’s important to keep your content safe while maintaining access. Easily set permissions and automate data security.
The advanced collaboration features ensure that there is only one correct version of a document in use; there are no duplicates and no outdated versions. Editing (highlighting, commenting) and approving documents is also simplified.
This means that sharing documents in KM-Files is as easy as a right click. Whether you need to share documents or collaborate with colleagues, KM-Files keeps everything streamlined and organised to make cooperation and teamwork easier and more efficient, even with partners outside the organisation.
People like using KM-Files
The biggest challenge of deploying a new system is getting everyone to use it. A consistent, familiar user interface regardless of the selected system, deployment method or device in use. With KM-Files, user adoption is never a problem because it’s intuitive, multilanguage, accessible from all programs you use and it just works.