PaperCut

Create smart, searchable documents

With Scan Actions applied, users can convert hard documents into digital masterpieces with just a couple clicks. PaperCut’s Integrated Scanning empowers you to set up scan workflows by user or group, with their settings and scan destinations following them to any compatible MFD in real time.

With OCR (optical character recognition), you can turn unlimited scans into text-searchable and editable smart documents to retrieve information easier than ever. PaperCut MF’s one-click OCR works right out of the box for all kinds of workplaces, and depending on your organization’s needs, you can process these intelligent files either in the cloud or locally on site.

Scan to Email and Folders

With PaperCut MF, users can quickly scan documents directly to their email account, or to pre-configured personal and network folders with just one click. Files will no longer go to one unorganized “Scanned Documents” folder, causing users to waste time searching for documents.

Scan to Cloud Storage

Scan to Cloud Storage takes your scans and sends them to the cloud storage service of your choice, like Google Drive, OneDrive, SharePoint Online, Dropbox, and many others. Administrators select which destinations users can access and are able to audit all actions.

But is it secure? Of course! All scan jobs and data are encrypted with signed certificates and transmitted over HTTPS, following industry best practices for security.

Quick and easy to set up with a one-time authorization, Scan to Cloud Storage requires minimal support and gives users a friendly tap-and-scan workflow. Reducing the extra steps at the MFD means users waste less time.

Control at the MFD

Monitor and control all actions directly on your MFD: print, copy, scan, and fax.

Control from computer, tablet or smartphone

End users have access to a set of web tools to track their activity, check or add to their account balance, and view prior transactions without administrator assistance. User scan even choose from 30 languages when interacting on the PaperCut web interface. Want to brand the users' interface? No problem! Choose custom colors, logos, and messaging to support your organization’s spirit.

System integrations
PaperCut has one of the biggest collections of third-party integrations around, making it as easy as possible to amp up your existing business structure with the added support of PaperCut MF.

Payment gateways

PaperCut MF plays nicely with leading payment providers – like PayPal, Authorize.Net, RBS WorldPay or CyberSource – to enable real-time, online payments via credit card. It also supports closed or internal payment systems like college fund accounts.
Hardware gateways are available to support a range of cash loaders, self-service kiosks, and bill and coin boxes. For hardware, please reach out to a PaperCut Authorized Solution Center (ASC).

3D printing
Managing a 3D print environment? PaperCut MF streamlines the process for everyone. For users, it’s enabling them to submit complete job requests and track their progress. For operators? It’s giving them the tools to stay on top of orders they need to process, and even communicate with users. It also gets more people using all that great equipment you’ve invested in!

You’re covered for more than 3D printing, too. Services on CNC machines, laser cutters, or any other equipment your lab offers can all be set up. And since it’s PaperCut, you can also allocate users’ costs to their traditional printing quotas, and run consistent reporting.

Print Rooms
By tracking and managing all activity, PaperCut MF does away with pesky Print Room problems. No more easily lost email and paper forms, no more charging and quoting across multiple departments, no more frustration.

From when the user submits a job ticket, to when the print room operator reviews, tracks, and completes the project, PaperCut’s end-to-end workflow tool keeps things moving along smoothly and efficiently. You also get the same consistent reporting and cost allocation convenience available with PaperCut MF.

Reporting

PaperCut MF includes over 80 one-click reports available for online viewing, export, or print. Reports address all areas, from detailed page logs to summaries by user, department, device, and environmental impact.

Administrators can also build custom reports to make sure they’re delivering the most applicable data; and all these reports can be emailed to specific people on a regular schedule, removing any manual efforts.

Print policies

Implementing a print policy isn’t just about sending people an email with a list of rules to follow; a great policy is automated through a system. Enter PaperCut MF.

Print policies allow you to track and control printing and copying based on users, department, class, or client. Start out lightly by suggesting environmentally friendly printing options like double-sided or grayscale printing, or add firm rules to restrict behavior and reduce waste.

Advanced scripting
Advanced scripting can be used to define and fine-tune your print and copy policies, and support your organization in eliminating waste and changing user behavior.

Cost recovery
Want a bigger impact than just applying policies? Designate different costs for print settings, such as color versus grayscale, single-sided versus duplex, and printer P versus printer C.

End-to-end encryption
PaperCut MF supports end-to-end encryption on the network. That means not just security at the printer, but from the user’s device to the print server, the print server to the printer, and the printer to the user’s hand. They’re protected at every stage, from “I want to print this,” to “I’ve printed this, now it’s time for coffee.”

User authentication
To avoid mix-ups with balance allocations and document handling, PaperCut MF requires users to authenticate at the MFD with a variety of login options. Enter a unique ID, username with a correlated password or pin, scan an ID card or badge, or integrate with biometric hardware for the most secure level of identification.

Card numbers can easily be extracted from your network’s user directory or a database (e.g. door access control system), or users can self-associate their card on first use.

Watermarking and digital signatures
Watermarking automatically adds a username, timestamp, digital signature, or other metadata to every printed page. It’s a fantastic mechanism to improve behavior in your organization – when users see that printed documents can be traced back to them, it’s much less likely they’ll let sensitive
documents lie around the office.

Secure Print Release

Secure Print Release increases document security and reduces wasteful, uncollected print jobs. All print jobs sit in a holding state until the user walks up to the multi function device (MFD), logs in, and approves its release. This avoids confidential documents sitting on the paper tray until users can make their way to the MFD, or if a user forgets they pressed “print” at all.

Print archiving

Print archiving empowers administrators to browse and review the content of print activity in their environment. Alongside the powerful tracking and reporting functionality built into PaperCut MF, this gives administrators a wide range of auditing functions.